Getting the right mix of speakers is fundamental. We have the know-how and the contacts to get them. Our researchers will identify, invite and follow up with the speakers and moderators. We will ensure they are properly briefed and have all the relevant documentation so that they are well-prepared to conduct a dynamic and structured discussion. Live events require back-up plans, and it is part of our remit to provide replacement speakers in case of unforeseen circumstances and last minute cancellations. We can also assist speakers in making their travel and accommodation arrangements.
The key to a successful event is having the right participants. We have organised a number of events from small focus groups and roundtables to large events. Depending on your brief, once we identify the objectives, we will put together a target list of delegates. Through our networks and our partnerships we have a track-record in bringing together high-level participants. We will ensure the right mix of stakeholders from across business, politics and civil society. Our experienced team will also follow up on a regular basis with all invitees via phone/ fax and constant email updates to make sure the required target is achieved. We also assist participants by providing them with visa support letters and information related to logistical issues such as hotels and transport.
We are able to assist you in generating sponsorship revenue. Our experienced sales team can put togeth - er sponsorship packages, identify potential clients and also sell these pack - ages to them. Our services do not end there. Once sponsorship has been sold, we execute the sponsorship agreements to ensure that all contract clauses are delivered, guaranteeing satisfaction for all parties involved.
From finding the right venue to negotiating pref - erential rates with hotels and airlines, organising participant transportation on the ground, setting up the premises, over - seeing AV and catering arrangements, our team can manage the event’s entire logistics by liaising and coordinating with all relevant parties, whilst saving you costs at the same time.
We have an established online registration system that we use to administer all events we organise. In less than a minute, participants are able to register their attendance and essential details regardless of their location in the world, and we are able to keep track of live changes to the participant lists, such as cancellations. This system also allows us to compile a list of the final attendees at your event, which can be added to your database of contacts easily since it is compatible with most database programmes. On the day of the event we take special care to put in place a simple, quick and straight forward participant registration process
We can be as hands-on or handsoff as required. We have experience overseeing and managing events on the day itself. We can manage the registration process, and execute the smooth running of the programme. We have experience in coordinating simultaneous translation services, speakers and everything else which runs behind the scenes – AV, presentations, caterers, room set up etc. We can also provide session summarisers for the post-conference report.
We provide a content creation service which comprises daily event roundups, conference video highlights and video interviews which are shared by organisers, sponsors, partners and delegates.
Post-Event Follow Up
Once the event is over we ensure a proper follow up. This includes producing and distributing press releases to the media, designing and administering surveys to gather feedback on the event, sending thank-you letters to delegates and speakers etc.
In addition to these annual events we also plan and manage bespoke events for elite clients. To ensure these events maintain our high standards we offer a full range of services needed to realise a successful event, including:
- Marketing Strategy
- Media Partnerships
- Post Event Follow Up
- Programme Agenda
- Speaker Management
- Participant Management
- Registration Management
- Event Report Production